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Arrangements for the Start and End of the School Day

Arrangements at the Start and End of the School Day Policy


Policy statement:

· The Governors recognise and accept their corporate responsibility to provide a safe and secure environment for children, employees and visitors.

· Where appropriate, the Governors will seek any necessary expert advice to determine arrangements.

· The Governing Body will provide staff with enough resources, information and training to implement procedures.

· The Governing Body will, where appropriate, be informed of breaches and failures of the policy to enable them to take any corrective action as is necessary to ensure the safety of children and staff.



Ensure arrangements at Thorpe Hall Primary School support the school in meeting the aim of ‘caring for every child’.

This policy outlines policies, procedures and expectations in regard to the dropping off and collecting of children at the start and the end of the day and also arrangements for collection during the school day.


Travelling to School

As the vast majority of our pupils live within walking distance of school, families are strongly encouraged to walk to school.  For those families using cars please ensure you do not stop outside of the school on the yellow lines. Additional traffic and parked cars around school pose a serious unnecessary risk to children as well as additional congestion.

If your child is unable to attend school due to illness, parents must inform the school office between 8.30 am – 9.00 am.  Once registers close, the office will begin to contact parents of absent children who have not contacted school.


Start of the day

The school doors open at 8.45am and pupils should walk straight to their class.  Please note at this point no parents are allowed into the building.  If you have a message or concern, please go to the school office where a member of staff will help you.

The school day begins at 8.55 am with the ringing of the school bell at which point the children should be in their classrooms.

The gate for Reception pupils will be open at 8.45 am for parents/carers to take their children in to school. The nursery opens at 9am.

Children should not arrive for school before 8.45 am. If parents need children to arrive before this time they should make use of the school breakfast club.


Bad weather

In bad weather pupils will be allowed into school when they arrive.


Breakfast Club

Breakfast club provides childcare for families who need provision from before 8.45 am. Children can arrive at breakfast club from 7.45am and breakfast is served until 8.30 am. Parents/carers must accompany children to the entrance and hand them over to one of the breakfast club staff.


End of the Day

The school day ends at 3.30 pm. This does not mean children will always be exiting school at exactly 3.30 pm. Children will exit from class doors. If you are unsure which door your child will exit from you should ask your child’s class teacher.  The following protocols are in place for the end of the day:

EYFS & KS1 (Years 1 & 2 and Reception children)

Children will be passed directly over by a member of staff to the parent/carer collecting. If your child is being collected by another family member or friend please let the school know so staff can look out for the appropriate adult.

KS2 (lower Years 3 & 4)

Children will be allowed to find their parents on the playground. If their parents are not there they will wait with the class teacher until they arrive.

KS2 (upper Years 5 & 6)

Children will be dismissed by the classroom door. Children are reminded if they are expecting to be collected and their parent/carer has not arrived to wait near the teacher until they are collected. If your child is expected to walk home on their own, please ask for a consent form at the school office.

Staff will be outside on the playground at the end of the day to facilitate good communication. We will provide supervision for up to 10 minutes at the end of the day. At 3.40 pm late collection procedures would be followed.



If your child is attending a club it is automatically assumed they will be collected by a parent/carer. If this is not the case parents must inform school of the arrangements they wish for their child.  As with the end of the day, late collection procedures will be followed 10 minutes after the end of the club.


Late Collection/Uncollected Children

In the event of a child not being collected at the end of a session, the school wishes to cause as little distress as possible to the child and to the family.  At the same time, the school needs to ensure the health and safety of the child is not put at risk.

If a child is not collected at the end of a session the procedure will be as follows:

• The register will be checked for any information regarding collection of the child

• If no information is available, attempts will be made to contact parents/carers at home or at work as appropriate.

• If above is unsuccessful, attempts will be made to contact emergency numbers on the registration    form.

•Attempts will be made to contact the parents/carers in any other reasonable way e.g. another parent.

Staff will not allow the child to leave school with anyone other than those specified by parents.

•If staff are in any doubt about the safety of the child, the child will remain in the care of the group.  There will be two members of staff with the child at all times.

•The child will not be given food and drink that is known to cause allergies etc otherwise the child will be offered food and drink.

•If none of the above procedures are successful, Social Services may be contacted.




Nursery sessions:

Morning session 9.00 am –12 noon

Afternoon session 12.30pm – 3.30 pm

The Nursery door will be open at 9.00 am and then at 12.30 pm to admit children. Parents can then bring children into nursery.

At 12 noon and 3.30 pm children will be handed over to parents at the nursery door. There is a sheltered area next to this door for use in bad weather.


Collection during the school day

If children need to be taken out during the school day for medical appointments, parents should come to the school office to collect them. Parents should also inform the office in advance of this so that class teachers are aware. If appointments are in the morning parents should inform the office of the lunchtime arrangements for their child to ensure that a meal is cooked for them if required.